Epson WorkForce Pro WP-4540 Review: Fast Inkjet with High Paper Capacity

by Reads (20,258)
Editor's Rating

Ratings Breakdown (1-10)

    • Service & Support
    • 9
    • Print Quality
    • 7
    • Design / Ease of Use
    • 8
    • Performance / Print Speed
    • 8
    • Features
    • 9
    • Operational Costs
    • 8
    • Total Score:
    • 8.17
    • Rating 1 to 10, top score 10


  • Pros

    • Fast print speeds
    • Holds 580 sheets of paper in total
    • Nice 5.8-inch color touchscreen
    • Lots of features (scan features, custom print sizes, etc)


  • Cons

    • Noisy printing
    • Scans appear overly saturated
    • Average quality 8.5 x 11 photo printing


The Epson WorkForce Pro WP-4540 was first introduced to the small office and workgroups market last fall. Epson advertised it by stating that the inkjet models can deliver up to a 50 percent ink costs reduction when compared to color laser printers. Epson also states that the machines with automatic duplex can deliver the “world’s fastest auto two-sided print speeds” (in its class). In this review, we’ll put all of those claims to the test.

The WorkForce Pro WP-4540 all-in-one has print, scan, copy and fax capabilities. It can reach print speeds up to 16 ppm in black and 11 ppm in color, as well as 9.2 ppm in black and 7.1 ppm in color double-sided. It features a 30-sheet duplex ADF, frontside USB and wireless connectivity.


Like most office inkjets, the exterior of the WP-4540 is covered in black and has matte surfaces and silver-gray accents. However, it stands taller than the previous generations in the WorkForce lineup because of the additional paper trays stacked on the bottom. It also has a large 5.8-inch touchscreen. The device measures in at approximately 18 x 17 x 17-inches but weighs about 36 pounds.

On the very top is the 30-sheet automatic document feeder that can copy, scan or fax double-sided media up to 8.5 x 14-inches in size. The 48-bit color flatbed scanner, which is directly underneath the ADF, can scan media up to 8.5 x 11-inches with a resolution that reaches 9600 x 9600 dpi interpolated. It features scan-to email, PC, and PDF and users can also insert a flash drive via the USB port to save their scanned documents.

Next comes the control panel: it has a 5.8-inch “smart touch panel” (color LCD), along with a full alphanumeric pad for fax dialing. It also has separate copy, scan, and fax menu buttons, a stop/reset button, and two start buttons (color or black & white). Just underneath the control panel and to the right is the frontside USB port.

The WP-4540 works on a 4-toner system; it works with DURABrite UltraPigment ink with the new extra large 676XL cartridges. These cartridges yield an average of 2400 pages black and 1200 pages in color. Users can access the panel by opening the door right below the control panel.

The WorkForce Pro WP-4540 stands this tall for a reason: it can hold a total of 580 sheets of paper; Epson marketed the device a few months ago as the “highest paper capacity in its class.” If you stack it full, you certainly won’t have to reload it for a while. It has two 250-sheet trays (stacked on one another from the bottom) and can hold an additional 80 sheets in the rear-folding tray behind the ADF. The rear tray is also the place where photos get processed and printed; there’s an adjustable holder as well. The device can hold media up to 8.5 x 44-inches in size.

The connections are all on the back of the WP-4540. These include Hi-Speed USB 2.0, Ethernet and Wi-Fi. The device also includes a network card and features Epson Connect Email Print, Apple AirPrint, and Google Cloud Print.



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